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Minutes of the Board of Directors Meeting
Organizational Meeting
December 12, 2017

Date, Time, and Place
Tuesday, December 12, 2017 at 6:00 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

Quorum
A quorum was established with the following Board members present:
Jon Cohen (left meeting at 7:00 p.m.), Ed Gold, Sharon Kopman, Fred Marcus, Harold Tennen (left meeting at 6:38 p.m.), and Rosario Vizzie
Michael Gillman was absent.
General Manager Robert Avila was also present. 

Association Members Present
The following Association Members were in attendance:
Tom & Marci Holliday, Susan Lippman and her daughter, Kim Kessler, and Andre Stojka.

Election of 2018 Board Officers
Mr. Avila opened the meeting by announcing that the Board members needed to appoint the Board Officers for the 2018 year.

Mr. Gold nominated Harold Tennen for President.  The nomination was seconded by Ms. Kopman.  Ms. Kopman nominated Fred Marcus for President.  The nomination was seconded by Mr. Cohen.  Fred Marcus was appointed President by the following vote of the Board; Ayes: Cohen, Kopman, Marcus, Vizzie; Nays: Gold, Tennen.

Mr. Avila then turned the meeting over to President Fred Marcus.

Mr. Vizzie nominated Sharon Kopman for Vice President.  The nomination was seconded by Mr. Cohen.  Sharon Kopman was appointed Vice President by a unanimous vote of the Board.

Mr. Tennen nominated Ed Gold for Treasurer.  The nomination was seconded by Mr. Cohen.  Ms. Kopman nominated Michael Gillman for Treasurer.  The nomination was seconded by Mr. Vizzie.  Ed Gold was appointed Treasurer by the following vote of the Board; Ayes: Cohen, Gold, Marcus, Tennen; Nays: Kopman, Vizzie.

Ms. Kopman nominated Rosario Vizzie for Secretary.  The nomination was seconded by Mr. Tennen.  Rosario Vizzie was appointed Secretary by a unanimous vote of the Board. 

Recommendation Regarding Community Security
Mr. Tennen reiterated that the Security Committee recommended changing service providers and retaining Picore International Security (“Picore”) to provide the Association with 24-hour armed security patrol service. 

Mr. Tennen reminded everyone that there were questions and concerns about the methods / processes Picore would use to dispatch calls, the way residents and alarm monitoring companies would contact Picore, and the way Picore would communicate with the officers on duty in the community.  Picore came back with a proposal to use a call center as a dispatch center, and use a two-way radio communication system with radios and repeaters at the call center and in the patrol car on site.  The use of the system would cost an additional $4,147 per month ($49,764 per year).  Picore said it would absorb half of the cost and the other half ($2,074 per month / $24,888 per year) would be passed over to the Association.  The Board discussed Picore’s proposal and the additional cost that comes along with it.  After discussion, Mr. Cohen made the motion to approve retaining Picore to provide 24-hour armed security patrol service, subject to the following:

  • Picore testing its proposed two-way radio communication system in the community, with the test(s) being successful and to the Association’s satisfaction;
  • Picore waiving the additional $2,074 per month for the first six months (with an evaluation of Picore’s services at five months); and
  • The Association beginning to pay the additional $2,074 per month after the first six months, if Picore is providing acceptable service to the Association. 

The motion was seconded by Mr. Vizzie and was approved by the Board with the following vote; Ayes: Cohen, Gold, Kopman, Marcus, Vizzie; Nays: Tennen.

Appointment of 2018 Association Committees
The Board discussed the appointments of the 2018 Association Committees.  After discussion, review of each committee, review of the committee members from 2017, and review of the homeowners who expressed interest in serving on a committee in 2018, the following committee appointments were made:  

Security Committee
Ms. Kopman made the motion to appoint the 2018 Security Committee, as amended.  The motion was seconded by Mr. Tennen and was unanimously approved by the Board. 

Architectural & Landscaping Committee (“ALC”)
Mr. Cohen made the motion to appoint the 2018 ALC, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

* Mr. Tennen left the meeting at this time, 6:38 p.m.

Open Discussion Period
Mr. Marcus opened the meeting up to questions and comments from Association Members in attendance.  There were none.

Request to Use Clubhouse for Blood Drive
Association Member Susan Lippman asked the Board if she could rent/use the Clubhouse for her daughter, Kim Kessler, to have an American Red Cross blood drive for Bel Air Ridge residents.  Ms. Kessler provided information to the Board about the proposed event, and provided a proposed ad which she would place in the Wildlife newsletter to advertise the event.  After discussion, Mr. Cohen made the motion to approve Mrs. Lippman and Ms. Kessler’s request, subject to all insurance issues being handled and satisfactory to the Association’s insurance carrier, as recommended by the Association’s attorney, and subject to Ms. Kessler’s ad not containing anything about her personal business services.  The motion was seconded by Ms.Kopman and unanimously approved by the Board. 

Appointment of 2018 Association Committees – cont.
The Board continued making committee appointments for 2018.

Clubhouse Design Committee (“CDC”)
Ms. Kopman made the motion to appoint the 2018 CDC, as amended.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board.

Drought Response Committee
Ms. Kopman made the motion to appoint the 2018 Drought Response Committee, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board.

Emergency Preparedness Advisory Committee (“EPAC”)
Mr. Gold made the motion to appoint the 2018 EPAC, as amended.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board. 

Finance Committee
Mr. Vizzie made the motion to appoint the 2018 Finance Committee, as amended.  The motion was seconded by Mr. Gold and was unanimously approved by the Board. 

Fitness Committee
Mr. Cohen made the motion to appoint the 2018 Fitness Committee, as presented.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

* Mr. Cohen left the meeting at this time, 7:00 p.m.

Pool Committee
Ms. Kopman made the motion to appoint the 2018 Pool Committee, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board.

Social Committee
Ms. Kopman made the motion to appoint the 2018 Social Committee, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Tennis Committee
Ms. Kopman made the motion to appoint the 2018 Tennis Committee, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Traffic Committee
Ms. Kopman made the motion to appoint the 2018 Traffic Committee, as amended.  The motion was seconded by Mr. Gold and was unanimously approved by the Board. 

Neighborhood Council
Mr. Gold made the motion to appoint Andre Stojka, and Desiree Lapin as an alternate, as the Association’s representatives to the Neighborhood Council.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Decide Days and Time for 2018 Monthly Board of Directors Meetings
Mr. Gold made the motion to continue to hold the monthly Board meetings at 8:00 p.m. on the 4th Tuesday of each month, with the Executive Sessions before at 7:00 p.m.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board. 

Authorize Recordation of Lien on Property for Delinquent Assessments
Mr. Avila reported that the Owner of the property with APN # 4379-035-088 was delinquent in the payment of their assessments.  The next step in the collection process is to record a Lien on the property.  Mr. Gold made the motion to approve the recordation of a Lien on the property.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board. 

Adjournment
The organizational Board of Directors meeting was adjourned at 7:06 p.m. 

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