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Minutes of the Board of Directors Meeting
Organizational Meeting
December 13, 2016

Date, Time, and Place
Tuesday, December 13, 2016 at 7:00 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

Quorum
A quorum was established with the following Board members present:
Tom Holliday, Sharon Kopman, Fred Marcus, Andrew Tenenbaum, and Rosario Vizzie.
Michael Gillman and Harold Tennen were absent.

Association Members Present
The following Association Members were in attendance:
No one was present.

Election of 2017 Board Officers
Mr. Avila opened the meeting by announcing that the Board members needed to appoint the Board Officers for the 2017 year.

Mr. Holliday made the motion to re-appoint those Officers who served in 2016 for 2017; Andrew Tenenbaum as President, Sharon Kopman as Vice President, Michael Gillman as Treasurer, and Harold Tennen as Secretary.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board. 

Mr. Avila then turned the meeting over to President Andrew Tenenbaum.

Open Discussion Period
No Association Members were present to participate in the Open Discussion Period.

Appointment of 2017 Association Committees
The Board discussed the appointments of the 2017 Association Committees.  After discussion, review of each committee, review of the committee members from 2016, and review of the homeowners who expressed interest in serving on a committee in 2017, the following committee appointments were made:  

Architectural & Landscaping Committee (“ALC”)
After discussion, Mr. Marcus made the motion to appoint the 2017 ALC, as amended.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Capital Improvement Construction (“CIC”) Committee
After discussion, Mr. Marcus made the motion to not appoint a CIC Committee for 2017 because only one homeowner expressed interest in serving; at least three homeowners are required for a committee, pursuant to the Bylaws.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board.

Drought Response Committee
After discussion, Ms. Kopman made the motion to appoint the 2017 Drought Response Committee, as presented.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board.

Emergency Preparedness Advisory Committee (“EPAC”)
After discussion, Ms. Kopman made the motion to appoint the 2017 EPAC, as amended.  The motion was seconded by Mr. Marcus and was unanimously approved by the Board. 

Finance Committee
After discussion, Ms. Kopman made the motion to appoint the 2017 Finance Committee, as amended.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Fitness Committee
After discussion, Ms. Kopman made the motion to appoint the 2017 Fitness Committee, as amended.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Pool Committee
After discussion, Mr. Holliday made the motion to appoint the 2017 Pool Committee, as amended.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board.

Security Committee
After discussion, Ms. Kopman made the motion to appoint the 2017 Security Committee, as amended.  The motion was seconded by Mr. Marcus and was unanimously approved by the Board. 

Social Committee
After discussion, Mr. Holliday made the motion to not appoint a Social Committee for 2017 because only one person expressed interest in serving; at least three homeowners are required for a committee, pursuant to the Bylaws.  The motion was seconded by Mr. Marcus and was unanimously approved by the Board.

Tennis Committee
After discussion, Mr. Holliday made the motion to not appoint a Tennis Committee for 2017 because only one person expressed interest in serving; at least three homeowners are required for a committee, pursuant to the Bylaws.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board.

Neighborhood Council
After discussion, Ms. Kopman made the motion to appoint Andre Stojka, and Desiree Lapin as an alternate, as the Association’s representatives to the Neighborhood Council.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Appointment of Any Additional Desired Committees
The Board discussed whether it wanted to appoint any additional committees for 2017. 

After discussion, Ms. Kopman made the motion to appoint herself, Gita Amar Vizzie, and Fred Marcus to a Traffic Committee to work on the traffic issues throughout the community.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board.

The Board discussed a homeowner’s suggestion that a welcome committee be appointed to meet with new homeowners every few months to welcome new homeowners, encourage their involvement, to go over the CC&Rs, etc.  After discussion, Ms. Kopman made the motion to not appoint such a committee.  The motion was seconded by Mr. Marcus and was unanimously approved by the Board. 

Decide Days and Time for 2017 Monthly Board of Directors Meetings
Mr. Marcus made the motion to continue to hold the monthly Board meetings at 8:00 p.m. on the 4th Tuesday of each month, after the Executive Session at 7:00 p.m.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Adjournment
The organizational Board of Directors meeting was adjourned at 8:00 p.m. 


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