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Minutes of the Regular Board of Directors Meeting
February 28, 2017

Date, Time, and Place
Tuesday, February 28, 2017 at 8:09 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

A quorum was established with the following Board members present:
President Andrew Tenenbaum, Vice President Sharon Kopman (left meeting at 8:46 p.m.), Treasurer Michael Gillman, Secretary Harold Tennen, Tom Holliday, Fred Marcus, and Rosario Vizzie. 
General Manager Robert Avila was also present. 

Association Members Present
The following Association Members were in attendance:
Elinor Lenehen, Anita Aratow, Ken Kessler, Ed Cain, Danielle Cohen, Janet Glucksman, Ruth Rubinstein, and Jeff Rohde.

Open Discussion Period
Mr. Tenenbaum opened the meeting by allowing for questions and comments on non-agenda items from Association Members in attendance. 

Association Member Anita Aratow asked if the Architectural & Landscaping Committee (“ALC”) could identify those houses in the community that need to be repainted, as she knows of some.  Mrs. Aratow was advised it is being addressed.

Approval of Minutes
Ms. Kopman made the motion to approve the minutes of the January 24, 2017 regular Board of Directors meeting.  The motion was seconded by Mr. Holliday and was approved by the Board with the following vote; Ayes: Holliday, Kopman, Marcus, Tenenbaum, Tennen, Vizzie; Abstain: Gillman.

Financial Statement
Treasurer Michael Gillman presented the Board with the January 2017 Financial Statement.  A summary of the Association’s financial position as of January 31, 2017 was as follows:

Operating Fund
  ------------------ ------------------ ------------------  
Total Income: $ 146,697 $ 145,768 $   929  
Total Expenses: $ 109,202 $ 143,277 $ 34,075  
  ------------------ ------------------ ------------------  
Net Income/Loss: $ 37,495 $ 2,491 $ 35,004  
Beg. Fund Balance - 1/1/17 $ (49,804)      
Fund Balance - 1/31/17 $ (12,309)      
Reserve Fund
Total Income:  $ 40,906      
Total Expenses: $  39,170      
Net Income/Loss

$  1,736

Beg. Fund Bal. - 1/1/17 $ 585,487      
Fund Balance - 1/31/17 $ 587,223      

Mr. Gillman and Mr. Avila answered questions from the Board about the contents of the Financial Statement.  After discussion, Mr. Holliday made the motion to approve the January 2017 Financial Statement.  The motion was seconded by Mr. Gillman and was unanimously approved by the Board.  Copies of the Financial Statements are available to all Association Members, upon request.

Mr. Gillman and Mr. Avila were asked to prepare quarterly estimates on how the Association’s finances are doing, and whether they feel the monthly assessment will need to be increased next year, and whether they feel any Special Assessments will be necessary next year.  

Additional 2017 Committee Appointments
Mr. Avila reported that a number of people had asked to be appointed to committees since the last Board meeting.

A third person had requested to be appointed to the Social Committee.  Since all committees must have at least one Board member, Mr. Tenenbaum volunteered to serve on the Social Committee.  With that, Mr. Marcus made the motion to appoint Mr. Tenenbaum, Ron Cornell, Shirlee Sevin, and Diane Weinstein to the Social Committee.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board. 

It was noted that the Tennis Committee needed to have a Board member appointed to it.  After discussion, Mr. Marcus made the motion to appoint himself to the Committee.  The motion died due to the lack of a second to the motion.  Mr. Holliday then made the motion to appoint Mr. Vizzie to the Committee.  The motion was seconded by Ms. Kopman and was unanimously approved by the Board.

It was reported that Alice Jawetz resigned from the ALC.  So someone else needed to be appointed to the ALC.  After discussion, Mr. Tennen made the motion to appoint Tom Kurschner to the ALC.  The motion was seconded by Mr. Holliday and was unanimously ap

The Board received a letter from Elinor Lenehen stating that she and two other persons requested to be appointed to the Capital Improvement Construction (“CIC”) Committee, citing projects that currently need to be done, or will be needed to be done in the near future, around the Clubhouse.  Mr. Avila suggested calling it the “Clubhouse Committee.”  After discussion, Mr. Holliday made the motion to appoint Board member Fred Marcus, Elinor Lenehen, Lisa Platt, and Sal Echeverria, and to call it the “Clubhouse Design Committee” (“CDC”).  The motion was seconded by Ms. Kopman and was unanimously approved by the Board. 

Tennis Committee Report
The Board reviewed the minutes from the Committee’s February 7th meeting, at which it discussed carrying out the tennis court improvements (shade canopy installation and windscreen replacements) that were planned and budgeted for this year, and discussed details for the Committee’s upcoming March 5th children’s event, and its April 2nd adult event. 

Request to Hold Spring, Summer, and Winter Children’s Tennis Camps
Tennis Director Gene Malin requested approval to hold Spring, Summer, and Winter children’s tennis camps again this year.  Mr. Vizzie made the motion to approve Mr. Malin’s request, subject to the insurance requirements previously approved by the Board.  The motion was seconded by Mr. Tennen and was unanimously approved by the Board. 

Security Committee Report
Security Committee Chair Harold Tennen reported on the number and types of security incidents that occurred in the community from January 17, 2017 to February 22, 2017; 38 false burglar alarms, 18 unattended open garage doors, 1 suspicious person, 1 suspicious activity, 4 suspicious vehicles, 2 barking dogs, 6 soliciting calls, 1 noise disturbance, 1 parking enforcement issue, and 1 coyote sighting.

Mr. Tennen reported that the Security Committee met with upper management from Platinum Security to discuss and to get a better understanding of the patrol officers’ perform expectations during given situations.  During the meeting, Platinum said it would conduct additional training for the officers by a consultant who is a retired ex-police officer.  The first training session was conducted the day before the Board meeting at the Clubhouse.  Mr. Holliday attended the session and reported on his impression.  Mr. Holliday said he was impressed with the consultant and reported that additional training with the officers is needed, and is work in progress. 

Approve/Status of Retaining Security Consultant
Mr. Avila reported that he is in the process of obtaining proposals from possible security consultants to perform a community security audit and assessment, and to provide recommendations.  The first proposal he received was for $28,000.  He expected to receive a proposal from a second company any day.  Additional companies will be solicited. 

* Vice President Sharon Kopman left the Board meeting at this time, 8:46 p.m.

Fitness Committee Report
Committee Chair Anita Aratow and Committee member Rosario Vizzie reported on the Committee’s February 8th meeting at which it discussed operations, maintenance, and equipment issues at the Fitness Center.  The Committee is also in the process of obtaining proposals from possible architects for the proposed restroom renovation project. 

Neighborhood Council Report
Bel Air Ridge representative to the Bel Air Beverly Crest Neighborhood Council Andre Stojka
reported that Gurmet Khara from Councilman Koretz’s office commented that all letters and comments pertaining to changing Sherman Oaks traffic have been received and it will be several weeks before the Department of Transportation will make any determination. She was reminded that the Neighborhood Council Board officially opposes the proposed scheme.

Los Angeles Neighborhood Council Coalition, of which Mr. Stojka is a member, reported that out of the $614,443,554 authorized by the City Council for lawsuit payouts in connection with the LAPD, $503,565,107 was paid out to members of the LAPD itself for sexual harassment, retaliation, sexual orientation discrimination, race/color/national origin and general discrimination.  The Coalition believes this is an abuse of the system and demanded that the City Council and Personnel and Animal Welfare Committee create a plan in 45 days to stop this abuse.  The BABCNC voted unanimously to support this motion.

The Department of Neighborhood Empowerment, which governs the Neighborhood Councils, is attempting to mandate on-line voting for Neighborhood Council elections and self-affirmation whereby a person can claim to be a stakeholder in a community without proof.  The Los Angeles Neighborhood Council Coalition proposed a motion against this type of procedure and the Bel Air Beverly Crest Neighborhood Council supported Mr. Stojka’s motion because it agrees with the previously voiced sentiments of the Neighborhood Council.

The Neighborhood Council joined with the Westside Regional Alliance of Councils in requesting updated population and population density in the Westside area compared to the 2010 figures.

Traffic Committee Report
It was reported that the community responded overwhelmingly to oppose the proposed traffic restrictions in Sherman Oaks with approximately 188 Bel Air Ridge residents submitting letters of opposition to the Department of Transportation (“DOT”).  DOT advised that the comments would be considered by the Department as it attempts to measure community support for this proposal, as well as to identify if there are other ways to better address the original concerns that prompted the proposed plan.  Since the February 13th deadline had just passed, the process for tabulating and analyzing comments will now begin. Eventually, all the comments and votes will be summarized, some additional data may be collected, and a report with some recommendations based on these comments and additional data will be provided to Councilmember David Ryu, 4th District, for his consideration of what steps to take next.  Due to the high volume of comments received and requests for additional study received from Neighborhood Councils, DOT expects it to take 2 to 3 months before the results can be finalized and any recommendations can be forwarded to Councilmember Ryu's Office for consideration.

Mr. Tennen also reported that Councilman Koretz’s office had arranged for traffic officers to be stationed at the intersection of Beverly Glen Blvd. and Mulholland Drive, and Nicada Drive and Mulholland Drive, between 4 p.m. and 7 p.m. on different days of the week to keep traffic moving as quickly and efficiently as possible, for a trial period of three months.  Positive results have already been noticed. 

Emergency Preparedness Advisory Committee (“EPAC”) Report
Committee member Janet Glucksman reported on the Committee’s February 13th meeting at which it discussed, among other things, its events and goals for the year, including but not limited to coordinating an advanced first aid class, an emergency preparedness faire, HAM radio classes, and the Fire Station 99 Open House.  The Committee is also continuing to work on developing a proposed plan for the Board to consider to keep the Clubhouse open and available after hours for those who need it in the event of a long power outage.

Update on Claray Pool Area Renovation Work
Mr. Avila reported that if all goes well, the Claray Pool Area will be re-opened the following weekend.  Final work, pool and spa water chemical balancing, and area clean-up is currently being done.  It is hoped to have final Health Department inspection the following week in order to re-open the first weekend after passing inspection. 

Update on Improper Grading by Neighbor; Repair Status
Mr. Tenenbaum reported that there wasn’t an update on this matter this month.

The regular Board of Directors meeting was adjourned at 9:06 p.m. 

Executive Session - February 28, 2017 - General Notes

The Executive Session was called to order at 6:30 p.m.

The Board discussed pending litigation.

The Board approved the minutes of the January 24, 2017 Executive Session.

The Board held a Member discipline hearing regarding an alleged Governing Documents violation.

The Board held a second Member discipline hearing regarding an alleged Governing Documents violation.

The Board discussed a contract with a third party.

The Executive Session was adjourned at 8:00 p.m.

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