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Minutes of the Regular Board of Directors Meeting
January 24, 2017

Date, Time, and Place
Tuesday, January 24, 2017 at 8:05 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

Quorum
A quorum was established with the following Board members present:
President Andrew Tenenbaum, Vice President Sharon Kopman (via teleconference - called in at 8:13 p.m.), Secretary Harold Tennen, Tom Holliday, Fred Marcus, and Rosario Vizzie.
Treasurer Michael Gillman was absent. 
General Manager Robert Avila was also present. 

Association Members (Homeowners) Present
The following Association Members were in attendance:
Anita & Arthur Aratow, Ed Cain, Jay Lipsky, Seth Stuart, Gita Amar Vizzie, Ken Kessler, Andre & Leslie Stojka, Danielle Cohen, Sharon Silver, Miles Gibbons, Frank Kase, Jeff Rohde, Elinor Lenehen, Ruth Rubinstein, Ron Cornell, Kamal & Afsaneh Afkhami, and Hasti Afkhami. 

Approval of Minutes
Mr. Holliday made the motion to approve the minutes of the November 29, 2016 regular Board of Directors meeting.  The motion was seconded by Mr. Marcus and was approved by the Board with the following vote; Ayes: Holliday, Marcus, Tenenbaum, Tennen; Abstain: Vizzie.

Mr. Holliday made the motion to approve the minutes of the December 13, 2016 Organizational Board of Directors meeting.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board.

Financial Statement
Mr. Avila presented the Board with the November and December 2016 Financial Statements.  A summary of the Association’s financial position as of November 30, 2016 and December 31, 2016 was as follows:

November
Operating Fund
2016
Actual
2016
Budget
2016
Variance
 
  ------------------ ------------------ ------------------  
Total Income: $ 1,458,141 $ 1,455,058 $   3,083  
Total Expenses: $ 1,460,309 $ 1,414,566 $ (45,743)  
  ------------------ ------------------ ------------------  
Net Income/Loss: $ (2,168) $ 40,492 $ (42,660)  
         
Beg. Fund Balance - 1/1/16 $  38,193      
Transfer Surplus to Reserve $ (38,193)      
  ------------------      
Fund Balance - 11/30/16 $ (2,168)      
         
November
Reserve Fund
2016
Actual
     
  ------------------      
Total Income:  $ 223,906      
Total Expenses: $  149,142      
  ------------------      
Net Income/Loss

$  74,764

     
         
Beg. Fund Bal. - 1/1/16 $ 546,762      
Transfer Surplus from Operating $   38,193      
  ------------------      
Fund Balance - 11/30/16 $ 659,719      
December
Operating Fund
2016
Actual
2016
Budget
2016
Variance
 
  ------------------ ------------------ ------------------  
Total Income: $ 1,591,277 $ 1,587,330 $   3,947  
Total Expenses: $ 1,639,492 $ 1,579,805 $ (59,687)  
  ------------------ ------------------ ------------------  
Net Income/Loss: $ (48,215) $ 7,525 $ (55,740)  
         
Beg. Fund Balance - 1/1/16 $  38,193      
Transfer Surplus to Reserve $ (38,193)      
  ------------------      
Fund Balance - 12/31/16 $ (48,215)      
         
December
Reserve Fund
2016
Actual
     
  ------------------      
Total Income:  $ 244,120      
Total Expenses: $  149,142      
  ------------------      
Net Income/Loss

$  531

     
         
Beg. Fund Bal. - 1/1/16 $ 546,762      
Transfer Surplus from Operating $   38,193      
  ------------------      
Fund Balance - 12/31/16 $ 585,486      

Mr. Avila answered questions from the Board about the contents of the Financial Statements.  After discussion, Mr. Marcus made the motion to approve the November 2016 Financial Statement.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board.  Mr. Marcus made the motion to approve the December 2016 Financial Statement.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board.  Copies of the Financial Statements are available to all Association Members, upon request.

Security Committee Report
Security Committee Chair Harold Tennen reported on the number and types of security incidents that occurred in the community from December 13, 2016 to January 16, 2017; 28 false burglar alarms, 12 unattended open garage doors, 4 suspicious persons, 2 suspicious activities, 14 resident assistances, 1 barking dog, 2 vandalisms, and an attempted burglary.

Association Member Ed Cain, who was the victim of the attempted burglary, expressed his dissatisfaction with how the Platinum Security officer on duty handled the attempted burglary, and asked for clarification on what the security officers are able and expected to do. 

* Vice President Sharon Kopman called in to the meeting at this time, 8:13 p.m.

During the discussion, Mr. Tennen reported that Platinum Security upper management would be meeting with the Security Committee to discuss the situation.  The previous suggestion of retaining a security consultant to do a security assessment of the community and to provide recommendations was discussed.  It was suggested that proposals from such consultants be obtained and provided to the Board. 

Open Discussion Period
Mr. Tenenbaum then opened the meeting by allowing for questions and comments on non-agenda items from Association Members in attendance. 

Jay Lipsky asked if the Board members could use microphones so the audience can hear the discussion.  It was explained that using multiple microphones would require a sound person to mix it and control the levels, and that the audience chairs would be moved closer to the Board at future Board meetings. Mr. Lipsky also asked about the Association’s program for removing dead trees. It was explained that dead trees are removed as they are encountered. 

Elinor Lenehen advised the Board she is working to assemble people who want to serve on the Capital Improvement Construction (“CIC”) Committee.  It was explained that it is felt a CIC Committee is no longer needed since there are no other planned projects other than renovating the Fitness Center bathrooms, which is being handled by the Fitness Committee.

Owners’ Request for Board Action
Association Members Sharon Silver and Seth Stuart from Bottlebrush Drive, who were in attendance, requested that the Board take action in a matter involving uphill neighbors on Clearwood Court parking vehicles in an area of their property where pavers were recently installed, citing doing so poses a nuisance and a safety hazard, and does not conform to the CC&Rs regarding the parking of vehicles.  The Board felt the Association Members at the Clearwood Court property effectively changed the use of that area of their property by installing pavers and parking vehicles, without Board approval.  As such, Mr. Marcus made the motion to instruct the Association Members on Clearwood not to make use of the newly paved area as a parking area, or until such time as they come to the Board to obtain permission to change the use of the area to a parking area.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Discuss Owner’s Suggested Changes to Fitness Center Operations
Association Member Frank Kase, who was present, asked the Board if the Fitness Center hours of operation could be extended and/or changed to 24-hour access by reducing or eliminating the Gym Attendants and installing surveillance cameras.  After discussion, Mr. Tennen made the motion to keep the Fitness Center open until midnight for a trial period of two months.  The motion failed due to the lack of a second to the motion. 

Additional 2017 Committee Appointments
Mr. Avila reported that more people have volunteered for a number of committees since the last Board meeting.

Only two people volunteered to serve on the Social Committee.  Since the Bylaws require at least three Association Members serve on each Committee, a Social Committee was not appointed.

Five Association Members volunteered to serve on the Tennis Committee.  Mr. Marcus made the motion to appoint the five Members to the Tennis Committee.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Association Member David Kramer volunteered to serve on the previously appointed Drought Response Committee.  Mr. Marcus made the motion to appoint Mr. Kramer to the Drought Response Committee.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Association Members Tom Holliday and Kamal Afkhami volunteered to serve on the previously appointed Fitness Committee.  Mr. Marcus made the motion to appoint both to the Fitness Committee.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Three Association Members volunteered to serve on the previously appointed Security Committee.  Committee Chair Harold Tennen expressed his feeling that the Committee is getting too large.  After discussion, Mr. Marcus made the motion to only appoint one of the Association Members, Jeff Rohde, to the Security Committee.  The motion was seconded by Mr. Holliday and was unanimously approved by the Board. 

Fitness Committee Report
Committee Chair Anita Aratow reported on the Committee’s January 3rd meeting at which it discussed operations, maintenance, and equipment issues at the Fitness Center.  The repainting of the interior and exterior of the Fitness Center was completed, and the Committee is pleased with the results. 

Pool Committee Report
Committee Co-Chair Gita Amar Vizzie reported that $23,000 had been saved on the new Claray Pool Area deck surface.  So the Committee asked if it could look into the cost to replace the lounge chairs.  The Board said the Committee could look into the cost.

Neighborhood Council Report
Bel Air Ridge representative to the Bel Air Beverly Crest Neighborhood Council Andre Stojka reported that, on behalf of the Association, he would be requesting that the Neighborhood Council support the Association in opposing proposed restrictions in Sherman Oaks between Valley Vista and Mulholland Drive until further studies by the Department of Transportation and other City agencies document and consider how to eliminate impact on communities south of Mulholland, such as Bel Air Ridge. 

Traffic Committee Report
Mr. Tenenbaum reported that the Traffic Committee would also be spearheading an effort to get as many community members as possible to send in their written opposition to the proposed restrictions in Sherman Oaks until the Department of Transportation studies the effect such restrictions would have on Bel Air Ridge and other nearby communities. 

Emergency Preparedness Advisory Committee (“EPAC”) Report
Committee Chair Ron Cornell reported on the Committee’s January 9th meeting at which it discussed, among other things, its events and goals for the year, including but not limited to coordinating an advanced first aid class, an emergency preparedness faire, HAM radio classes, and the Fire Station 99 Open House. 

Mr. Cornell also reported that Bill Kabaker and Marilyn Lipsky wish to be re-appointed to the Committee.  Mr. Vizzie made the motion to re-appoint both to the Committee.  The motion was seconded by Mr. Marcus and was unanimously approved by the Board.

The Committee also discussed the recent power outage that affected several streets on the West side of Beverly Glen Blvd. for close to 24 hours, and recommended that in case of future outages, the Clubhouse be made available for those who need it 24/7 while the outage occurs.  The Committee was asked to develop a proposed plan for doing so, including identifying who would be in charge. 

Update on Claray Pool Area Renovation Work
Mr. Avila reported that, weather permitting, it was hoped that the work would be completed and the pool area could be re-opened by the middle of February.  The next steps were the plastering of the pool and spa, filling both with water, the plaster needs to cure, and chemicals need to be added and balanced, which would take approximately ten days, and final Health Department inspection.

Update on Improper Grading by Neighbor; Repair Status
Mr. Tenenbaum reported that Lazben had removed most of their personal property from the Association’s property, and that the Association would be installing additional fencing on its property to try to prevent access onto the Association’s property. 

Adjournment
The regular Board of Directors meeting was adjourned at 9:43 p.m. 

Executive Session - January 24, 2017 - General Notes

The Executive Session was called to order at 7:00 p.m.

The Board held a Member discipline hearing regarding an alleged Governing Documents violation.

The Board approved the minutes of the November 29, 2016 Executive Session.

The Board discussed the settlement of litigation - property encroachment / trespass by neighbor.

The Board discussed pending litigation.

The Board discussed a personnel matter. 

The Board discussed a contract with a third party.

The Board discussed another contract with a third party. 

The Executive Session was adjourned at 8:00 p.m.

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