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Minutes of the Regular Board of Directors Meeting
March 27, 2018

Date, Time, and Place
Tuesday, March 27, 2018 at 8:06 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

Quorum
A quorum was established with the following Board members present:
President Fred Marcus, Treasurer Ed Gold, Secretary Rosario Vizzie, Jon Cohen, Michael Gillman (via teleconference), and Harold Tennen. 
Vice President Sharon Kopman and Harold Tennen were absent.
General Manager Robert Avila was also present. 

Association Members Present
The following Association Members were in attendance:
Alan & Stephanie Davis, Jeff Rohde, Gita Amar Vizzie, Andre Stojka, Catherine Paura, Jeanie McCarthy, Joan Herman, Danielle Cohen, and Elinor Lenehen.

Open Discussion Period
President Fred Marcus opened the meeting by allowing for questions and comments on non-agenda items from Association Members in attendance.  There were none.

Approval of Minutes
Mr. Gold made the motion to approve the minutes of the February 27, 2018 regular Board of Directors meeting.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board.

Financial Statement
Treasurer Ed Gold presented the Board with the February 2018 Financial Statement.  A summary of the Association’s financial position as of February 28, 2018 was as follows:

February
Operating Fund
2018
Actual
2018
Budget
2018
Variance
 
  ------------------ ------------------ ------------------  
Total Income: $ 297,103 $ 297,675      $ (572)  
Total Expenses: $ 281,937 $ 287,341 $ 5,404  
  ------------------ ------------------ ------------------  
Net Income/Loss: $ 15,166 $ 10,334 $ 4,832  
         
Beg. Fund Balance - 1/1/18

$ (38,775) (unaudited)

   
  ------------------      
Fund Balance - 2/28/18

$ (23,609)

     
         
February
Reserve Fund
2018
Actual
     
  ------------------      
Total Income:  $ 88,823      
Total Expenses: $  7,245      
  ------------------      
Net Income/Loss

$ 81,578

     
         
Beg. Fund Bal. - 1/1/18 $ 651,479  (unaudited)    
  ------------------      
Fund Balance - 2/28/18 $ 733,057      

Mr. Gold and Mr. Avila answered questions from the Board about the contents of the Financial Statement.  After discussion, Mr. Cohen made the motion to approve the February 2018 Financial Statement.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board.  Copies of the Financial Statement are available to all Association Members.

Treasurer Recommendation - Reserve Fund CD Investment Plan
As requested by the Board, Mr. Gold prepared and presented a proposed CD investment plan to take advantage of higher yields to maximize returns on the Reserve Fund investments.  After discussion, Mr. Gold made the motion to invest $100,000 in an 18 month CD and $100,000 in a 24 month CD, now, and $100,000 from the $150,000 CD that will mature next month in a 12 month CD on April 21st, all of which will be FDIC insured.  The motion was seconded by Mr. Gillman and was approved by the Board with the following vote; Ayes: Cohen, Gillman, Gold, Marcus; Abstain: Vizzie. 

Joint Clubhouse Design Committee (“CDC”) & Pool Committee Reports
Pool Committee Co-Chair Gita Amar Vizzie reported on the Pool Committee and Clubhouse Design Committee continuing their work on replacing the stucco on the exterior of the Clubhouse and on the planter walls and other walls in the adjacent Claray Pool Area. 

Recommendation - Revised Bid for Clubhouse & Pool Area Stucco
The original bid the Board approved to replace the stucco was for $44,130 for a “medium” texture finish.  Both committees prefer a more fine texture finish.  The stucco contractor, Cirocco Plastering, submitted a revised bid for $50,880 for a “fine” texture finish.  The committees asked that the Board approve the revised bid.  After discussion, Mr. Cohen made the motion to approve the revised bid.  The motion was seconded by Mr. Gold and was unanimously approved by the Board. 

Recommendation - Bids to Paint Clubhouse & Pool Area Wood/Metal/Trim
Mr. Avila reported that he had hoped to have all of the bids in, but did not.  So the matter will carry over to next month.

Discuss Bel Air Glen HOA’s Desire to Gate its Community
Traffic Committee member Gita Amar Vizzie reported that the Committee will be contacting Councilman Koretz’s to see how and when Bel Air Ridge can give input on the matter of Bel Air Glen HOA’s desire to gate its community.  It is felt that if Bel Air Glen gates its community, it will cause the already congested traffic on surrounding streets to get worse, which is not desired. 

Review Possible Clubhouse Rental Application & Agreement Amendments
The Board reviewed possible amendments to the Clubhouse Rental Application & Agreement prepared by the Association’s attorney.  The amendments would address issues of activities taking place on the deck which could cause injury, and / or disturb tennis play below when an event is in progress at the Clubhouse.  After discussion, Mr. Gold made the motion to accept the proposed amendments and to circulate it to the community for the proposed rules amendment 30-day comment period.  The motion was seconded Mr. Cohen and was approved by the Board with the following vote; Ayes: Cohen, Gold, Marcus, Vizzie, Nays: Gillman. 

Emergency Preparedness Advisory Committee (“EPAC”) Report
EPAC member Joan Herman reported on the Committee’s March 11th meeting at which it discussed, among other things, the results of its March radio network check in, discussed participating in and helping to advertise the upcoming Fire Station 99 Open House, and discussed asking the LAFD to hold a CERT training for the community.

Recommendation - Donation to Fire Station 99 Open House
The EPAC recommended that the Association donate $500 to Fire Station 99’s Open House, which is scheduled for May 12th.  The Fire Fighters are trying to raise money to extend their sandpit and add a shed so that sandbags will be pre-filled, stored, and readily available to the nearby communities.  Mr. Cohen made the motion to approve the $500 donation.  The motion was seconded by Mr. Gold and was approved by the Board with the following vote; Ayes: Cohen, Gold, Marcus, Vizzie; Nays: Gillman. 

Recommendation - Hold LAFD CERT Training for Community Members
The EPAC recommended that the Association ask the Los Angeles Fire Department (“LAFD”) to hold a Community Emergency Response Training (“CERT”) workshop entitled “Medical Wound Care” for the Bel Air Ridge community.  The workshop would cost approximately $500, and the Committee has funds budgeted for two events a year.  Mr. Gold made the motion to approve the recommendation for EPAC to use $500 from its budget to hold the workshop for the community.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board.  

Social Committee Report
Committee chair Andre Stojka reported on the Committee’s March 20th meeting at which it worked on planning for Assistant Manager Debbie Schwartz’s retirement party, reviewed research information on possible family/children’s events during the year, and planned for its upcoming March 29th wine tasting event.

Request for Committee Appointments
It was reported that Diane Weinstein and Jeanie McCarthy requested to be appointed to the Social Committee.  Mr. Gold made the motion to appoint both to the Committee.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board. 

Proposed Budget for Retirement Party
The Social Committee requested that the Board approve a proposed budget of $1,000 for Ms. Schwartz’s retirement party on April 5th.  After discussion, Mr. Gold made the motion to allow the Committee to spend up to $1,000 from its budget for the retirement party.  The motion was seconded by Mr. Vizzie and was unanimously approved by the Board. 

Fitness Committee Report
Committee member Catherine Paura reported on the Committee’s March 14th meeting at which it discussed Fitness Center operations and maintenance and equipment issues, and the status of the bathroom / entryway renovation project.

Status of Fitness Center Bathroom / Entryway Renovation Project
Ms. Paura reported that the Committee feels the project should be broken up into phases because of the cost; the four bids that were obtained were higher than expected.  The Committee feels the interior work (bathrooms and interior entry hall area) should be done, first, and the exterior entry area be done another time.  The contractors who bid have been asked to revise their bids to be only for the interior work. 

Neighborhood Council Report
Bel Air Ridge representative to the Neighborhood Council Andre Stojka reported on the Council’s March 13th meeting.  The following should be of interest to Bel Air Ridge:

Benedict Canyon Pipe Replacement
DWP will close upper Benedict Canyon from Hutton to Mulholland to replace aging water pipes.  Greg Martayan from Councilmember Koretz’s office reported on mitigations created for the upcoming closure which will begin in May instead of April.  They are hoping to finish the water pipe replacement project by Thanksgiving instead of the end of December by adding construction shifts.  The most serious impact of this project is traffic.  To mitigate the probable traffic mess, 10 traffic control officers will be stationed along Benedict Canyon from Sunset Boulevard to Mulholland to move traffic faster.  Traffic will be shunted east at Hutton to Deep Canyon and then to Mulholland.  The DWP will pay for traffic control officers.  In a private conversation with Martayan, Mr. Stojka expressed concern about added traffic to Beverly Glen which is already terrible and suggested that perhaps 10 officers on Benedict Canyon was overkill and a few might be used to relieve traffic problems at the Beverly Glen and Sunset area.  He agreed to the possibility.  So we will see.

The Mission Canyon Project
A large landfill area located on the West side of the 405 Freeway, just South of Mulholland and just North of Mountaingate, owned by the County, is being developed as a park with a 2 ½ mile hiking trail loop and a parking lot at the base large enough for 100 cars.  The Mountains Recreation and Conservation Authority is to supervise the new park.  The Council’s immediate concern was security for the park, which will attract all kinds of users, legal and illegal.  The Council told the representative the kind of security brought to the Stone Canyon Overlook at the intersection of Mulholland and Nicada would not be enough security for a large park.  Additional operational funds for Rangers must be part of the project.  The Council is also concerned that the landfill creates methane gas, which could ignite if someone was smoking.

Sherman Oaks Traffic Pattern
A representative from Councilmember David Ryu’s office together with a transportation engineer from the Department of Transportation reported that there will be no more turn changes near Woodcliff.  Any changes have already been made and no further changes are contemplated.

Berggruen Institute Project
There is no news regarding the Berggruen Institute Project.  The Council has heard, informally, that the Institute management was surprised at the overwhelming negative reaction to the Project from the community at the public presentation.

Tennis Committee Report
The Board reviewed the minutes of the Tennis Committee’s meeting on March 13th at which it, among other things, planned its upcoming tennis event on March 25th, discussed the start of the night round robins, which start this month, and discussed implementing the cloud-based court reservation system. 

Architectural & Landscaping Committee (“ALC”) Report
The Board reviewed the minutes of the ALC’s March 19th meeting at which it approved two of the three property improvement requests it received.  The request that was disapproved was because it was found to be incomplete and lacking details. 

Security Committee Report
Mr. Marcus reported on the number and types of security incidents that occurred in the community from February 8, 2018 to March 15, 2018; 24 false burglar alarms, 4 unattended open garage doors / courtyard gates, 1 suspicious vehicle, 3 suspicious persons, 3 suspicious incidents / issues, 4 resident assistances, 3 disturbances, 1 medical emergency with LAFD response, and 1 HOA rule enforcement issue.

Mr. Avila reported that Board member Harold Tennen recommended that the Board write a letter to Councilman Koretz to thank him for getting the traffic officers at the intersection of Nicada and Mulholland during afternoon rush hours, as there has been a positive effect.  Mr. Gold made the motion to approve the recommendation, to ask Mr. Tennen to write such a letter, and Mr. Avila to review it for Mr. Marcus to sign.  The motion was seconded by Mr. Cohen and was unanimously approved by the Board. 

Adjournment
The regular Board of Directors meeting was adjourned at 9:09 p.m. 

Executive Session - March 27, 2018 - General Notes

The Executive Session was called to order at 7:00 p.m.

The Board approved the minutes of the February 27, 2018 Executive Session.

The Board discussed a settlement enforcement matter.

The Board discussed a matter of potential litigation - Common Area property encroachment.

The Board had discussions with legal counsel regarding Board responsibilities. 

The Board discussed personnel matters.

The Board discussed a contract with a third party.

The Board discussed another contract with a third party.

The Executive Session was adjourned at 8:00 p.m.

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