corner spacer top spacer Bel Air Ridge Logo corner spacer
left spacer
Reserve Study
Contact Us
Fitness Center
Claray Clubhouse
Tennis Courts
Tennis Pro Shop
Wildlife News
Message Board
Service Providers
* *Minutes header
* *
Minutes of the Regular Board of Directors Meeting
August 21, 2018

Date, Time, and Place
Tuesday, August 21, 2018 at 8:02 p.m. at the Claray Clubhouse, located at 2760 Claray Drive, Bel Air, California 90077

A quorum was established with the following Board members present:
President Fred Marcus, Vice President Sharon Kopman, Treasurer Ed Gold, Secretary Rosario Vizzie, Jonathan Cohen, and Harold Tennen.
General Manager Robert Avila was also present.

Association Members Present
The following Association Members were in attendance:
Graham McNeill, Farideh & Sanaz Ebriani, Jeff Rohde, and Andre Stojka.

Open Discussion Period
President Fred Marcus opened the Open Discussion Period and asked if there were any questions or comments on non-agenda items from Association Members in attendance.

Andre Stojka reported learning at the last Neighborhood Council meeting that Burbank Airport changed its flight routes to fly planes over nearby hillside areas such as Studio City, which brings the planes close to and over Bel Air Ridge. Other HOAs are objecting to this change to the FAA. Mr. Stojka suggested that Bel Air Ridge object, as well, and presented the Board with a proposed objection letter to the FAA. Objections need to be sent to the FAA by August 23rd. After a brief review of the proposed objection, the Board decided to finish reviewing the proposed objection later in the meeting.

Approval of Minutes
Mr. Tennen made the motion to approve the minutes of the July 24, 2018 regular Board of Directors meeting. The motion was seconded by Mr. Cohen and was unanimously approved by the Board.

Financial Statement
Treasurer Ed Gold presented the Board with the July 2018 Financial Statements. A summary of the Association’s financial position as of July 31, 2018 was as follows:

Operating Fund
  ------------------ ------------------ ------------------  
Total Income: $ 1,042,669 $ 1,041,859 $  810  
Total Expenses: $ 953,640 $ 1,012,208 $ 58,568  
  ------------------ ------------------ ------------------  
Net Income/Loss: $ 89,029  $ 29,651 $ 59,378  
Beg. Fund Balance - 1/1/18

$ (38,775)

Fund Balance - 7/31/18

$ 50,254

Reserve Fund
Total Income:  $ 312,738      
Total Expenses: $ 238,265      
Net Income/Loss

$ 74,473

Beg. Fund Bal. - 1/1/18 $ 651,479     
Fund Balance - 7/31/18 $ 725,952      

Mr. Gold and Mr. Avila answered questions from the Board about the contents of the Financial Statement. After discussion, Mr. Tennen made the motion to approve the July 2018 Financial Statement. The motion was seconded by Mr. Cohen and was unanimously approved by the Board. Copies of the Financial Statement are available to all Association Members.

During the discussion, Mr. Gold suggested that $100,000 from the $289,000 cash account of the Reserve Funds be invested in a two-year CD to hopefully earn about 2.25%. It was noted that a $150,000 CD is due to mature in October 2018. Mr. Tennen made the motion to invest $100,000 into an FDIC insured CD with a maturity date of no more than two years. The motion was seconded by Mr. Cohen and was unanimously approved by the Board.

Request to Address Traffic Accidents at Windtree Dr. and Beverly Glen Blvd.
Windtree residents Farideh and Sanaz Ebriani and Graham McNeill asked if the Board could do anything about the traffic accidents that occur at the intersection of Windtree Drive and Beverly Glen Boulevard.

Input from Traffic Committee

Committee member Sharon Kopman reported that the Committee contacted Councilman Koretz’s office, who said they would be contacting the City engineer to see if there is anything that can be done. It was suggested that Windtree residents contact the Councilman’s office, as well, and put pressure on them to do something, as it is a City issue because it is City public streets. The Association cannot put up signs, speed bumps, etc. The City has all the accident data, and the City needs to be pushed to do something.

Proposed Rules Changes - Clubhouse Rental Application & Agreement
The Board reviewed the further revised draft of proposed amendments to the Clubhouse Rental Application & Agreement. The further amendments were based upon comments received by Association Members. After discussion, Mr. Tennen made the motion to approve the further revised Agreement. The motion was seconded by Mr. Gold and was unanimously approved by the Board.

Consider Quote for Office Copier Replacement
Mr. Avila reported that the Management Office’s copier, which was purchased refurbished in 2011, is breaking down often. Although the service agreement covers the repairs, the breakdowns are hindering the Office’s ability to complete copying tasks, and the parts will be obsolete soon. As such, the Board was presented with a quote for a replacement refurbished copier for $7,206, including tax, delivery, and installation. After discussion, Mr. Gold made the motion to authorize Mr. Avila to negotiate the best price possible, not to exceed $7,206. The motion was seconded by Mr. Tennen and was unanimously approved by the Board.

Appoint Inspectors of Election for Special Membership Meeting
Since the Board vacancy was now to be filled by the Association Membership by a special election at a special Membership Meeting, Inspectors of Election needed to be appointed to conduct the election. The Board discussed whether it should proceed since the regular Board election is nearing in the coming months, because a quorum of the Membership might not be achieved, because the appointed person would only serve about one month until the regular Board election in December, and because it would not be cost-beneficial to proceed. After discussion, the Board decided to continue to consider what to do.

Proposed Budget for EPAC Community First Aid Workshop
The Board reviewed a proposed event budget from the Emergency Preparedness Advisory Committee (“EPAC”) for a First Aid Workshop it wants to have on Sunday, October 21st. The proposed event budget was $310. After discussion, Mr. Tennen made the motion to approve the proposed budget. The motion was seconded by Mr. Gold and was approved by the Board with the following vote: Ayes: Cohen, Gold, Marcus, Tennen; Abstain: Kopman, Vizzie.

Finance Committee Report
Committee Chair Ed Gold reported on the Finance Committee’s August 9th meeting at which it reviewed and discussed the June 2018 monthly financial statement, and review and discussed the state of the Reserve Funds.

Fitness Committee Report
The Board reviewed the minutes of the Committee’s August 8th meeting at which it discussed, among other things, selection of a new Chair, the status of the bathrooms and interior entryway renovation, its progress on its 2019 budgeting process, and Fitness Center operations and maintenance issues.

Mr. Avila reported that the new targeted completion date for the renovation of the Fitness Center bathrooms is mid-September. Another delay from a City inspection issue was experienced. Weeks after passing inspection, a City inspector came back saying a wall in the men’s restroom has to be moved in order to meet a certain ADA access Code. The architect tried to get an exemption for the issue, but was unable. A solution was identified and the project is moving forward, again.

Neighborhood Council Report

Bel Air Ridge representative to the Bel-Air Beverly Crest Neighborhood Council (“BABCNC”) Andre Stojka reported that Councilman Ryu (District 4) wants to re-do some of the City rules on how the Councils operate. A lot of the proposed new rules are good, but one is not. The City would like to see more open elections to appoint Council members in our area. This would allow for people who do not represent HOAs in the area to be appointed to the BABCNC. The BABCNC is opposing this rule.

Mr. Stojka reported that the City agreed there is a timing issue with the timing of the traffic light at Beverly Glen and Greendale. However, the City said it needs to address other issues, first, before it addresses this issue.

Social Committee Report

Committee Chair Andre Stojka reminded everyone that the Ice Cream Social will take place on Saturday, August 25th, from 2 p.m. to 4 p.m. To date, RSVPs totaled 45 adults and 28 children. The Committee’s next wine tasting event is scheduled for Thursday, August 23rd at 7 p.m. where it will be tasting summer wines.

Update on Implementation of ClubClix Software Platform
Mr. Vizzie reported that it didn’t look like there had been any progress in resolving the technical issues with the ClubClix reservation system, and that he recommended the contract be terminated to avoid having the Association spend any more money on it. After discussion, Mr. Gold made the motion to terminate the contract, not pay ClubClix any more money, and to request that they refund what the Association had paid because they did not perform under the contract. The motion was seconded by Mr. Cohen and was unanimously approved by the Board.

Status of Bel Air Glen HOAs Desire to Gate its Community
Mr. Avila reported speaking with Bel Air Glen’s manager who advised that they are still in the process of determining, through legal counsel, whether their Governing Documents allow them to gate their community. But, first they want to explore privatizing the City streets that run through their HOA, Angelo Drive and Nicada Drive, even if they cannot gate their community. The manager also said they are not pushing the issue because they have more pressing matters with which to deal.

Architectural & Landscaping Committee (“ALC”) Report
ALC Chair Harold Tennen reported on the ALC’s August 20th meeting at which it approved three (3) of the four (4) property improvement requests it received.

Security Committee Report
Committee Chair Harold Tennen reported on the number and types of security incidents that occurred in the community from July 9, 2018 to August 5, 2018; 15 false burglar alarms, 77 unattended open garage doors, 5 suspicious vehicles, 5 suspicious persons, 1 suspicious incident / issue, 16 resident assistances, 4 disturbances, 8 parking enforcement issues, 2 maintenance needed observations, 2 stray / loose dogs, 4 car accidents, 4 HOA rules enforcement issues, and 1 coyote sighting.

Pool Committee Report

The Board reviewed the minutes of the Committee’s August 14th meeting at which it discussed, among other things, mid-summer status of Pool Attendant and facility, pool signage, plantings around the pool, pool furniture, the recent stucco work, and the remaining repairs from the recent pool renovation. The Committee also considered, discussed, and requested that the security officers patrol the pool areas, and check Photo IDs, more often.

Neighborhood Council Report - cont.

The Board continued to review, suggest, and mark up revisions to Mr. Stojka’s proposed objection letter to the FAA. After discussion and marking up the letter, Mr. Gold made the motion to authorize Ms. Kopman and Mr. Vizzie to approve it after Mr. Stojka’s revises it, based upon the mark ups, and for it to go out on behalf of the Board. The motion was seconded by Mr. Tennen and was unanimously approved by the Board.

The regular Board of Directors meeting was adjourned at 9:09 p.m.

Executive Session - August 21, 2018 - General Notes

The Executive Session was called to order at 7:00 p.m.

The Board approved the minutes of the July 24, 2018 Executive Session.

The Board discussed a settlement enforcement matter.

The Board discussed a matter of pending litigation - Common Area property encroachment.

The Board discussed a personnel matter.

The Executive Session was adjourned at 7:37 p.m.

arrowReturn to Minutes

right spacer
right spacer
corner spacer bottom spacer bottom spacer corner spacer